following Terms and Conditions relate to all events promoted by Rutland
The above-named organisation and its event partners will be collectively
referred to as 'The Promoters'. All applicants both prospective and successful
from this point forward will be referred to as 'Event Applicants'.
Once the promoters have
started to organise an event, there is a considerable amount of work, expense
and risk. The event takes many hundreds of hours of forward planning and huge
financial risk. The following Conditions of entry are designed to ensure we
have a safe and enjoyable event. We appreciate your support for the event and
request you adhere to the conditions outlined in this document.
1: Conditions of Entry
By entering any events
as made available on the www.rutlandmarathon.com website, be it by use of the
online entry system or paper based system, applicants are agreeing to abide by
the following Terms & Conditions' as outlined below.
2: Confirmation of Entry.
Cashing of an event applicant's cheque or satisfactory completion of
transactions through the online payment systems confirms the applicants place
in the event for which they have applied.
3: Race Information
All necessary race
information is published on www.rutlandmarathon.com Please note that
provisional race information is subject to change. Updated details of any
alterations to provisional race Information initially issued will be made
available on the website no later than one week prior to the event date. It is
the responsibility of event applicants to ensure that they have accessed the
relevant information relating to their event.
4: Competitor Withdrawal:
Please see our separate refund and transfer policies
You can transfer your
race entry to another runner at the discretion of Rutland marathon Ltd. Failure
to inform us of an entry transferral will result in immediate disqualification.
If for any reason event applicants who have already successfully entered an
event find themselves unable to race and wish to transfer their entry, the
event applicants must inform 'The Promoters' in writing by e-mail to the
appropriate e- mail address.
Event applicants should
receive a confirmation of their transferral within 5 working days. If this
confirmation is not received the event applicants should contact the promoter
immediately to verify receipt of their request to transfer. It is the
responsibility of the event applicants to ensure that their request has been
received. Alternatively, if you do not
have access to e-mail transferrals can be made in writing to The Events Office
but the promoter is not responsible for delays or loss of post and suggest that
the more secure method of withdrawal is via e- mail and this method should be
used when possible.
Postal Withdrawals and
transferrals should be forwarded to the following address
The Rutland Marathon
Ltd, 67 Caithness Rd, Stamford, Lincolnshire, PE9 2TF
5: Transferral of entries
Please note that the
transferral of entries between competitors without notify the promoters is
strictly forbidden as it invalidates insurances undertaken by the promoter to
cover the event. The consequences of attempting such an undertaking by any
competitor is so serious in jeopardizing the continuation of events that any
athlete found to have passed their entry to another athlete without informing
us and any event applicants found to have taken up that entry will be banned
for life from all future events through Rutland Marathon Ltd and its sister
companies. Transferral of entries will not be considered within 8 weeks of the
6: Credit Policy
We regret that we are
unable to offer credit on entries.
Please refer to our refunds policy. These terms are clear and will be
implemented without exception.
Details of race
registration times will be posted on confirmed race information. All event
applicants are required to attend registration within the times specified.
Event applicants who do not attend registration within these times will not be
allowed to race. It is the responsibility of event applicants to ensure they
have accessed the relevant information relating to registration at their event.
The promoters maintain
the right to use images and photographs taken by their contracted photographers
and employees without informing or recompense to event applicants. These images
can be used for promotional purposes as undertaken by the promoters and their
partners. This will cover a range of possible uses including advertising press
and media, printed information items, editorial coverage and any other
promotion directly related to the promoters or their sponsors.
Prizes at each event
will be awarded as published on the events website.
11: Completion of Entry Form
It is the event
applicants’ responsibility to ensure that the information is correct. Any
changes to that information must be given to the promoters before the race
entry office closes on race morning. Whilst the promoters will endeavour to
solve any problems that arise through incorrectly completed entry forms, if
unable to read any section of the entry form, the form will be returned to the
event applicants with a request for it to be completed again without the
securing of a confirmed place in the event.
12: Late Entries
If places are still
available, entries will be taken on the morning of the event. The entry desk
will close one hour before the start of the event.
13: Event Changes
The above named
Promoters have the right to change any event for the reason of safety without
14: Event Cancelation
If for reasons beyond
the control of the Promoters, including an 'act of God' due to unforeseen,
naturally occurring events that were unavoidable, the race/event, which event
applicants have entered is cancelled or postponed, the Promoters will issue a
full Race Credit to the value of the original entry fee or transfer the
applicant’s entry to another race/event where requested. Alternatively, if a
race / event is cancelled by the Promoters which event applicants have entered
is cancelled, the Promoters will offer a full refund.
15: Right of refusal for entry:
The Promoters maintain
the right to refuse or revoke entry to any event applicants, where they believe
that accepting the entry could prejudice the event. This right of refusal
extends to include applications where acceptance is considered by the promoters
to be likely to infringe upon the enjoyment of any persons connected with the
event, including staff, marshals, volunteers & other competitors.
Event applicants are
responsible for returning their timing equipment to race registration. If
dropping out then you must tell officials.
Anyone not returning
their race chip will incur a fine of £50 and risk disqualification. They may
also be banned from participation from future events.
Anyone littering on the
course will be disqualified, Litter zones will be provided next to feed
stations. Throw litter in these areas only or use the public bins around the
course. This is not only against the marathon rules but is also illegal in this
country and is a criminal act. We have no choice but to take this seriously and
penalise anyone caught breaking this rule with disqualification.
18: Race rules:
A comprehensive race
rules document will be published prior to the event. Please read these
carefully. They will be published separately and within the athlete’s pack.
They may be subject to change and amendments up to a week before the event. We
will endeavour to inform participants of any changes; however it is the
athlete’s responsibility to make sure they are up to date. Amendments will be
posted on the event website.
19: Event Applicants conduct:
It is the event
applicants’ responsibility to ensure they conduct themselves in not only a
courteous, but lawful manner. The event takes place on public areas and you
will encounter people who aren’t competing. Anyone not adhering to local laws
and byelaws automatically forfeits any association with the promoters. You will
accept complete responsibility for your personal actions should it incur any
complaint or legal action. The promoters will not accept liability for your
actions should they incur this kind of attention. Anyone subject to such
attention will be immediately disqualified. Marshalls on the course will also
have the discretion and authority to enforce penalty to anyone not acting in a
courteous manner to staff, the public or their fellow event applicants.
By registering for this
event you are accepting complete responsibility for, but not limited to, any
discomfort, illness or injury while preparing for or taking part in this event.
You also understand and acknowledge that participating may involve inherent
risk that cannot be eradicated completely. You take responsibility and
participate accepting this and assume all risk associated with your
Refund Policy 2019
This policy is final and not dependent on circumstance.
Until 5 months prior to race
day – 8th November 2018, 50% refund on entry fee
Until 3 months prior to race
day – 8th January 2019, 25% refund on entry fee
After 3 months prior to race
day – 9th January 2019, No refunds given
We have a clear policy on refunds to remain fair to
competitors. In previous years, we had a no refund policy from the point of
entry. Our amended policy reflects an acknowledgement that circumstances arise
beyond our participants control. The clear cut off dates acknowledge the
ongoing investment made by the organisers in regard to your entry. As a result,
exceptions cannot be made to this policy.
Transferal of Entries Policy 2019
Entries may be transferred to another runner up until and including 18th
February 2019. There will be no transferal of details after this point.
The Rutland Spring half Marathon will deal with the changes of details
but play no part in any financial transfers between participants.
Entries may also be transferred to another of our events including the
Rutland Marathon & Half Marathon 2019 up until and including 18th
Please note we do not advertise unwanted race entries.