The following Terms and Conditions relate to all events promoted by
Rutland Marathon Ltd
The above named organisation and its event partners will be collectively
referred to as 'The Promoters'. All applicants both prospective and successful
from this point forward will be referred to as 'Event Applicants'.
Once the promoters have started to organise an event, there is a
considerable amount of work, expense and risk. The event takes many hundreds of
hours of forward planning and huge financial risk. The following Conditions of
entry are designed to ensure we have a safe and enjoyable event. We appreciate
your support for the event and request you adhere to the conditions outlined in
Conditions of Entry
By entering any events as made available on the
www.rutlandmarathon.com website, be it by use of the online entry system or
paper based system, applicants are agreeing to abide by the following Terms
& Conditions' as outlined below.
Confirmation of Entry.
Cashing of an event applicant's cheque or satisfactory completion of
transactions through the online payment systems confirms the applicants place
in the event for which they have applied.
All necessary race information is published on www.rutlandmarathon.com
Please note that provisional race information is subject to change. Updated
details of any alterations to provisional race Information initially issued
will be made available on the website no later than one week prior to the event
date. It is the responsibility of event applicants to ensure that they have
accessed the relevant information relating to their event.
Please see our separate refund and transfer policies
You can transfer your race entry to another runner at the discretion
of Rutland marathon ltd. Failure to inform us of an entry transferral will
result in immediate disqualification. If for any reason event applicants who
have already successfully entered an event find themselves unable to race and
wish to transfer their entry, the event applicants must inform 'The Promoters'
in writing by e-mail to the appropriate e- mail address.
Event applicants should receive a confirmation of their transferral
within 5 working days. If this confirmation is not received the event
applicants should contact the promoter immediately to verify receipt of their
request to transfer. It is the responsibility of the event applicants to ensure
that their request has been received. Alternatively, if you do not have access
to e-mail transferrals can be made in writing to The Events Office but the
promoter is not responsible for delays or loss of post and suggest that the
more secure method of withdrawal is via e- mail and this method should be used
Postal Withdrawals and transferrals should be forwarded to the
The Rutland Marathon Ltd, 67 Caithness Rd, Stamford, Lincolnshire, PE9
Transferral of entries
Please note that the transferral of entries between competitors
without notify the promoters is strictly forbidden as it invalidates insurances
undertaken by the promoter to cover the event. The consequences of attempting
such an undertaking by any competitor is so serious in jeopardizing the
continuation of events that any athlete found to have passed their entry to
another athlete without informing us and any event applicants found to have
taken up that entry will be banned for life from all future events through
Rutland Marathon Ltd and it’s sister companies.
Transferral of entries will not be considered within 8 weeks of the
We regret that we are unable to offer credit on entries.
Please refer to our refunds policy. These terms are clear and will be
implemented without exception.
Details of race registration times will be posted on confirmed race
information. All event applicants are required to attend registration within
the times specified. Event applicants who do not attend registration within
these times will not be allowed to race. It is the responsibility of event
applicants to ensure they have accessed the relevant information relating to
registration at their event.
The promoters maintain the right to use images and photographs taken
by their contracted photographers and employees without informing or recompense
to event applicants. These images can be used for promotional purposes as
undertaken by the promoters and their partners, This will cover a range of
possible uses including advertising press and media, printed information items,
editorial coverage and any other promotion directly related to the promoters or
Prizes at each event will be awarded as published on the events
Completion of Entry Form
It is the event applicants’ responsibility to ensure that the
information is correct. Any changes to that information must be given to the
promoters before the race entry office closes on race morning. Whilst the
promoters will endeavour to solve any problems that arise through incorrectly
completed entry forms, if unable to read any section of the entry form, the
form will be returned to the event applicants with a request for it to be
completed again without the securing of a confirmed place in the event.
If places are still available, entries will be taken on the morning of
the event. The entry desk will close one hour before the start of the event.
The above named Promoters have the right to change any event for the
reason of safety without prior notice.
If for reasons beyond the control of the Promoters, including an 'act
of God' due to unforeseen, naturally occurring events that were unavoidable,
the race/event, which event applicants have entered is cancelled or postponed,
the Promoters will issue a full Race Credit to the value of the original entry
fee or transfer the applicants entry to another race/events where requested.
Alternatively if a race / event is cancelled by the Promoters which event
applicants have entered is cancelled, the Promoters will offer a full
of refusal for entry:
The Promoters maintain the right to refuse or revoke entry to any
event applicants, where they believe that accepting the entry could prejudice
the event. This right of refusal extends to include applications where
acceptance is considered by the promoters to be likely to infringe upon the
enjoyment of any persons connected with the event, including staff, marshals,
volunteers & other competitors.
Event applicants are responsible for returning their timing equipment
to race registration. If dropping out then you must tell officials.
Anyone not returning their race chip will incur a fine of £50 and risk
disqualification. They may also be banned from participation from future
Anyone littering on the course will be disqualified, Litter zones will
be provided next to feed stations. Throw litter in these areas only or use the
public bins around the course. This is not only against the marathon rules but
is also illegal in this country and is a criminal act. We have no choice but to
take this seriously and penalise anyone caught breaking this rule with
A comprehensive race rules document will be published prior to the
event. Please read these carefully. They will be published separately and
within the athletes pack. They may be subject to change and amendments up to a
week before the event. We will endeavour to inform participants of any changes,
however it is the athlete’s responsibility to make sure they are up to date.
Amendments will be posted on the event website.
It is the event applicants’ responsibility to ensure they conduct
themselves in not only a courteous, but lawful manner. The event takes place on
public areas and you will encounter people who aren’t competing. Anyone not
adhering to local laws and byelaws automatically forfeits any association with
the promoters. You will accept complete responsibility for your personal
actions should it incur any complaint or legal action. The promoters will not accept
liability for your actions should they incur this kind of attention. Anyone
subject to such attention will be immediately disqualified. Marshalls on the
course will also have the discretion and authority to enforce penalty to anyone
not acting in a courteous manner to staff, the public or their fellow event
By registering for this event you are accepting complete
responsibility for, but not limited to, any discomfort, illness or injury while
preparing for or taking part in this event. You also understand and acknowledge
that participating may involve inherent risk that cannot be eradicated
completely. You take responsibility and participate accepting this and assume
all risk associated with your participation.
This policy is final and not dependant on circumstance.
Until 5 months prior to race day – 15th
April 2018, 50% refund on entry fee
Until 3 months prior to race day – 15th
June 2018, 25% refund on entry fee
After 3 months prior to race day – 16th
June 2018, No refunds given
We have a clear policy on refunds to remain fair to competitors. In
previous years, we had a no refund policy from the point of entry. Our amended
policy reflects an acknowledgement that circumstances arise beyond our
participants control. The clear cut off dates acknowledge the ongoing
investment made by the organisers in regard to your entry. As a result,
exceptions cannot be made to this policy.
Entries may be transferred to another runner up until and including 22rd
July 2018. There will be no transferal of details after this point.
The Rutland Marathon & Half Marathon will deal with the changes of
details but play no part in any financial transfers between participants.
Entries may also be transferred to another of our events including the
Rutland Marathon & Half Marathon 2019 up until and including 15 th
Please note we do not advertise unwanted race entries.