ole-jcracesolutions.co.uk Toggle Search Account Checkout Cart Swimming Walking and other events Running 5 mile 10k Fun run Relay 10 mile 5k Half marathon Marathon Duathlons Triathlons Sprint Olympic Half Iron Man Iron Man Junior Bike Mountain bike Rutland Events Search site Submit search Nav Menu 2 Nav Menu 3 Nav Menu 4 Nav Menu 5 Nav Menu 6 Nav Menu 7 Nav Menu 8 Home > Swimming > Swim Rutland Sunday 11th august 2019 Alternative Views: Prices start at £25 and includes card processing fee, free float hire + all day car parking Entry: £25.00 Product Code: RUTSWIM2019 Club: First name*: Last name*: Gender*: Male Female Date of birth, e.g. 21/07/1986*: Swim distance*: SwimRutland Mini 2km [Add £13.00] 4km [Add £13.00] 8km [Add £35.00] Float reservation*: Yes I wish to reserve a float on free hire I have my own safety float, I DO NOT need to reserve one Medical conditions*: Emergency contact details*: I agree to Swim Rutland T&Cs*: Description Event information Swim Rutland 2018Start lists here.The SwimRutland is back for 2019 and we are excited to offer the opportunity to compete this iconic swim for a fifth year. We offer a really unique opportunity to swim across one of the countries most recognisable landmarks.We cover safety throughout the event with Kayaks, powerboats and stand up paddle boarders. With the Red Cross also on hand we have teamed up to ensure your safety is our number on priority. See the Rutland Marathon website for more information. Information and T&Cs Collect number and chip on race day up to 1/4 hour before race start Start lists here.See the Rutland Marathon website for more information. Terms and Conditions SwimRutland 2019 The following Terms and Conditions relate to all events promoted by SwimRutland Terms The above named organisation and its event partners will be collectively referred to as 'The Promoters'. All applicants both prospective and successful from this point forward will be referred to as 'Event Applicants'. Once the promoters have started to organise an event, there is a considerable amount of work, expense and risk. The event takes many hundreds of hours of forward planning and huge financial risk. The following Conditions of entry are designed to ensure we have a safe and enjoyable event. We appreciate your support for the event and request you adhere to the conditions outlined in this document. 1: Conditions of Entry By entering any events as made available on the www.swimrutland.co.uk website, be it by use of the online entry system or paper based system, applicants are agreeing to abide by the following Terms & Conditions' as outlined below. 2: Confirmation of Entry. Cashing of an event applicant's cheque or satisfactory completion of transactions through the online payment systems confirms the applicants place in the event for which they have applied. 3: Race Information All necessary race information is published on www.swimrutland.co.uk Please note that provisional race information is subject to change. Updated details of any alterations to provisional race Information initially issued will be made available on the website no later than one week prior to the event date. It is the responsibility of event applicants to ensure that they have accessed the relevant information relating to their event. 4: Competitor Withdrawal: Please see our separate refund and transfer policies If the deadline for each has been missed there is no need to inform us of your withdrawal. Your lack of attendance at registration will mean you do not appear on race documentation. You can transfer your race entry to another swimmer at the discretion of Rutland marathon ltd. Failure to inform us of an entry transferal will result in immediate disqualification. If for any reason event applicants who have already successfully entered an event find themselves unable to race and wish to transfer their entry, the event applicants must inform 'The Promoters' in writing by e-mail to the appropriate e- mail address. Event applicants should receive a confirmation of their transferal within 5 working days. If this confirmation is not received the event applicants should contact the promoter immediately to verify receipt of their request to transfer. It is the responsibility of the event applicants to ensure that their request has been received. Alternatively, if you do not have access to e-mail transferals can be made in writing to The Events Office but the promoter is not responsible for delays or loss of post and suggest that the more secure method of withdrawal is via e- mail and this method should be used when possible. Postal Withdrawals and transferals should be forwarded to the following address The Rutland Marathon Ltd, 67 Caithness Rd, Stamford, Lincolnshire, PE9 2TF 5: Transferal of entries Please note that the transferal of entries between competitors without notify the promoters is strictly forbidden as it invalidates insurances undertaken by the promoter to cover the event. The consequences of attempting such an undertaking by any competitor is so serious in jeopardizing the continuation of events that any athlete found to have passed their entry to another athlete without informing us and any event applicants found to have taken up that entry will be banned for life from all future events through Rutland Marathon Ltd and it’s sister companies. Transferal of entries will not be considered within 8 weeks of the event date. 6: Credit Policy We regret that we are unable to offer credit on entries. 7: Refunds Please refer to our refunds policy. These terms are clear and will be implemented without exception. 8: Registration Details of race registration times will be posted on confirmed race information. All event applicants are required to attend registration within the times specified. Event applicants who do not attend registration within these times will not be allowed to race. It is the responsibility of event applicants to ensure they have accessed the relevant information relating to registration at their event. 9: Photography The promoters maintain the right to use images and photographs taken by their contracted photographers and employees without informing or recompense to event applicants. These images can be used for promotional purposes as undertaken by the promoters and their partners, This will cover a range of possible uses including advertising press and media, printed information items, editorial coverage and any other promotion directly related to the promoters or their sponsors. 10: Prizes Prizes at each event will be awarded as published on the events website. 11: Completion of Entry Form Please fill in entry forms as neatly as possible. It is the event applicants’ responsibility to ensure that the information is correct. Any changes to that information must be given to the promoters before the race entry office closes on race morning. Whilst the promoters will endeavour to solve any problems that arise through incorrectly completed entry forms, if unable to read any section of the entry form, the form will be returned to the event applicants with a request for it to be completed again without the securing of a confirmed place in the event. 12: Late Entries Entries will not be taken on the morning of the event. Registration will close at least 1 week before the event. Or sooner if we sell out. 13: Event Changes The above named Promoters have the right to change any event for the reason of safety without prior notice. In adverse weather conditions we may be forced to change the course advertised to a more sheltered location at the lake. We reserve the right to make changes we see fit in the interest of safety without prior notice. For specific details please see our cancellation and adverse weather document. 14: Event Cancellation See full cancellation and adverse weather document 15: Right of refusal for entry: The Promoters maintain the right to refuse or revoke entry to any event applicants, where they believe that accepting the entry could prejudice the event. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors. 16: Timing: SwimRutland will be electronically timed. Varying distances will apply so it is up to competitors to inform us if they drop out from their chosen distance. It is also the swimmers responsibility to ensure their timing chip is correctly attached to their left ankle before entering the water. If you lose the timing chip during the event please inform marshals at the soonest possible convenience. Those without a timing chip will not be eligible for awards. Chips must be handed in at the end of the event. Any participants leaving without handing back their timing chip will be subject to a £50 charge. 17: Littering: Anyone littering anywhere at the venue will be disqualified, please use the public bins around the course. The course takes place in a spectacular venue with some very sensitive and precious wildlife. Anyone failing to co-operate could jeopardise the continuation of the event in future years. We are also keen to remind swimmers that this is not only against the event rules but is also illegal in this country and is a criminal act. We have no choice but to take this seriously and penalise anyone caught breaking this rule with disqualification. 18: Race rules: A comprehensive event rules document will be published prior to the event. Please read these carefully. They will be published separately and within the athletes guide. They may be subject to change and amendments up to a week before the event. We will endeavour to inform participants of any changes, however it is the athlete’s responsibility to make sure they are up to date. Amendments will be posted on the event website. 19: Event Applicants conduct: It is the event applicants’ responsibility to ensure they conduct themselves in not only a courteous, but lawful manner. The event takes place on public areas and you will encounter people who aren’t competing. Anyone not adhering to local laws and bylaws automatically forfeits any association with the promoters. You will accept complete responsibility for your personal actions should it incur any complaint or legal action. The promoters will not accept liability for your actions should they incur this kind of attention. Anyone subject to such attention will be immediately disqualified. Marshalls on the course will also have the discretion and authority to enforce penalty to anyone not acting in a courteous manner to staff, the public or their fellow event applicants. 20. Swimming in Rutland water Swimming is strictly prohibited on the main body of Rutland water with the exception of this organised event. Anyone swimming in the lake unless during a inspire2tri swim event, other event organised in association with Anglian water or in the designated Sykes Lane swim area will be immediately disqualified from our event. 21. Safety Equipment Participants must adhere to the safety equipment requirements. This includes wearing a wetsuit, swim hat and using a swim buoy. Swim buoys can be purchased or hired from the event organisers. Swimmer may use their own suitable equipment although it is the event organisers’ discretion as to whether this is suitable for the event or not. 22. Baggage Items left in the baggage store at Normanton Church are left at your own risk; Marshalls will transport items in the official SwimRutland belongings bags back to the finish line. We cannot take responsibility for valuables such as mobile phones and wallets. The bags are for warm clothing and non-valuable items you might need for the Rutland Belle crossing and immediately prior to the race 23. Your Responsibilities By registering for this event you are accepting complete responsibility for, but not limited to, any discomfort, illness or injury while preparing for or taking part in this event. You also understand and acknowledge that participating may involve inherent risk that cannot be eradicated completely. You take responsibility and participate accepting this and assume all risk associated with your participation. You are also agreeing to the open water swim event participation agreement 2019 outlined on our website. Refund Policy SwimRutland 2019 This policy is final and not dependent on circumstance. - Until 5 months prior to race day – 10th March 2019, 50% refund on entry fee - Until 3 months prior to race day – 10th May 2019, 25% refund on entry fee - After 3 months prior to race day – 11th May 2019, No refunds given We have a clear policy on refunds to remain fair to competitors. In previous years, we had a no refund policy from the point of entry. Our amended policy reflects an acknowledgement that circumstances arise beyond our participants control. The clear cut off dates acknowledge the ongoing investment made by the organisers in regard to your entry. As a result, exceptions cannot be made to this policy. Transfer of Entry policy Entries may be transferred to another swimmer up until and including 16 th June 2019. There will be no transferal of details after this point. The Rutland Marathon & Half Marathon will deal with the change of details but play no part in any financial transfers between participants. Entries may also be transferred to another of our events including SwimRutland 2019 up until and including 16 th June 2019 Please note we do not advertise unwanted race entries. Cancellation & Adverse conditions policy SwimRutland takes place on a spectacular course. This also means it’s exposed and heavily influenced by the weather. When signing up to participate in SwimRutland 2019 you are accepting that many things are out of the organisers hands. We can make almost all the event arrangements, with the exception of the weather we experience on the day. Here is what we will likely do in the event of adverse weather or a situation leading to safety being compromised. (weather being the most likely cause of changes, but the following policy applies to all manner of issues we may encounter) Please Note: Alternative opportunities may arise on the day of the event. We have outlined the likely solutions, but will consider any number of options. SwimRutland reserve the right to make changes in the interest of participant safety without consultation. Acknowledging the nature of the venue where we swim, we want to be clear with everyone about the likely changes they’ll encounter should we experience unacceptable conditions. Offer a distance change. If the weather makes the event more challenging than expected, (we expect it not to be completely calm, but not unreasonably challenging) we endeavour to increase capacity in the shorter distances. This might include an extra boat trip for the 2km swimmers where possible. This option is at the swimmer’s discretion and as a result no financial reimbursement from SwimRutland will be given to anyone switching into a cheaper distance option. If the weather is good, we cannot always offer this under typical conditions. There is a certain capacity in each distance and we cannot always move people just because they’ve changed their mind. Under normal conditions people can swap, only if there is space available in a certain distance. If the distance option is full and conditions are acceptable you will not be able to change. If there are spaces, it’s absolutely not a problem. The cut off for acceptable vs challenging conditions is decided by SwimRutland. Shortened course. In some situations, the weather might allow SwimRutland to take place on a shorter course. This might include but isn’t restricted to the following. A short course across part of the current SwimRutland course. We might be restricted to the North or South arm only. We will require swimmers to swim additional loops on the shortened course in order to complete the distance. A change in direction. We may be able to swim, just on a different part of the lake. Leaving from Whitwell. An option might be to swim up the North arm of the lake. We will let everyone know as soon as possible. The decision will be made in conjunction with SwimRutland, Anglian Water, Safety teams and medics. By entering you are acknowledging that the course might be shortened in the interest of safety for all participants. Some swimmers might feel that they can handle the conditions but the decision will be taken on the basis of collective safety. No refund will be given to swimmers in the event of a shortened swim course. Sheltered Swim If the main course is simply too dangerous to allow a mass participation swim event to go ahead. We may be able to offer you a Swim in the more sheltered area of Whitwell creek. It’s not ideal, everyone came to swim across the lake, but here’s what we can offer. We will have set up a 1km looped course leaving from the shoreline adjacent to the Rutland Belle. You can swim as many loops as you like within the time limit. It is your responsibility to count loops, although you will need to exit each lap so that we can record a lap time. We will still award a medal for each SwimRutland Distance. Mini, 2km, 4km, 8km. We will also still issue trophies and prizes for the winners in each competition. You will be ranked in the closest full distance event that you complete. For example, if you swim 3km you will be listed in the 2km event. In the event of SwimRutland taking place on a sheltered swim course in Whitwell creek we will offer a partial refund to each swimmer. Either as a credit to be used against next years event or as a cash refund directly to the account used to purchase the SwimRutland entry. The partial refund amount will be your entry fee minus £15 for the new swim. You are under no obligation to accept this option. We just want to offer the chance to swim rather than completely wasting everyone’s journey. A full refund will be given to those choosing not to take part. You must have turned up and registered on the morning of SwimRutland to claim your refund. We will not process requests from people who did not turn up to the event. The new format will run from 8:00am to 10:00am We will implement a rolling start where swimmers time will start as they cross the timing mat on the shoreline. Full Cancellation If the only option is to completely cancel the event, we will offer a transfer into SwimRutland 2020, A credit to be used against any of our other events, or a full refund to the account used to enter the event.